Information on Data Protection for Applicants for employment


With this privacy statement we, DOCOMO Communications Laboratories Europe GmbH, would like to inform you about the processing of your personal data and about your data protection rights in the course of your application process.
 

1. Controller and Data Protection Officer

The Controller of the data processing as defined in the data protection legislation is:

DOCOMO Communications Laboratories Europe GmbH
Landsberger Strasse 312
80687 Munich
Germany
 
Phone: +49 (89) 56824-0
E-Mail: info@docomolab-euro.com
www.docomolab-euro.com 

If you have questions or comments on data protection, please do not hesitate to contact us.

You can reach our Data Protection Officer as follows:

Boris Reibach
Scheja und Partner Rechtsanwälte mbB
Adenauerallee 136
53113 Bonn
Germany
 
Phone: +49 (228) 227 226 0
Fax: +49 (228) 227 226 26
https://www.scheja-partner.de/kontakt/kontakt.html
 

2. Purposes and Legal Bases of Data Processing

Below, you can find an overview of the purposes and legal bases of the data processing in the course of your application process.
 

2.1.   Data Processing for employment-related purposes

Data processing is performed on the basis of Article 88 (1) GDPR in connection withSection 26 (1) BDSG. We process personal data if this is required for the hiring decision.

We will delete your personal data as soon as it is not necessary for the hiring decision and if no other legal requirement applies.
 

2.2.   Consent

We process your personal data on the basis of your consent if we cannot offer you the position you applied for but we would like to consider your application for another position.

The purposes of the processing result from the content of the consent.

Data processing is performed on the basis of your consent and Article 6 (1) a) GDPR.

You have the right to withdraw your consent at any time. Your withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

We will delete the data if it is not necessary for the purposes pursued by us anymore or if you have withdrawn your consent and if no other legal requirement applies.
 

2.3.   Fulfilment of Legal Obligations

We also process your personal data in order to meet legal obligations to which we are subject. Such obligations may result from trade, tax, money laundering, financial or criminal legislation. The purposes of the processing result from the respective legal obligation; in general, the processing serves the purpose of meeting statutory control and information obligations.

Data processing is carried out based upon Article 6 (1) c) GDPR.

We will delete the data as soon as the legal requirement ceases to apply to the extent no other legal requirement applies.
 

2.4.   Legitimate Interests

We also process your personal data where this is necessary for the purposes of the legitimate interests pursued by us or by a third party. Thereby, we pursue the following interests:

• Defense against legal claims based on the application process, e.g. regarding alleged infringements of non-discrimination obligations by us;
• Disclosure to the authority due to the legal procedure, e.g. compliance.

Data processing is performed based upon Article 6 (1) f) GDPR.

We will delete the data as soon as it is not necessary for the purposes pursued by us anymore and if no other legal requirement applies.
 

3. Requirement to provide personal data

You are not obligated to provide your personal data to us. We do however require your personal data to perform the application process. If you do not provide us your personal data, we might be unable to complete the application process and possibly establish an employment relationship with you.
 

 4. Recipients of Personal Data

Internal recipients: Within our company only such persons have access to personal data who need it for the purposes set forth under number 2. These are especially employees from the Human Resources and general management as well as the employees of the recruiting group.

External recipients: We disclose your personal data to external recipients outside our company only if this is necessary in order to handle or process your application or if there is any other legal permission or you have provided us with a consent for this.

External recipients may be:
Processors: External service providers we use for outsourcing, for example in the areas of human resources or technical infrastructure.
Public bodies: Authorities and state institutions, such as public prosecution offices, courts or financial authorities to which we have to transmit personal data for compulsory statutory grounds.
Other bodies: Assisting persons to whom data is transmitted based upon an approval or a legal basis, for example Law firm, Accounting firm, outsourced companies for administrative or IT support.
 

5. Data Processing in Third Countries

If data is transmitted to bodies outside the European Economic Area, we ensure that, except for the legally permitted exceptions, the recipient either has an appropriate data protection level (e.g. by adequacy decision of the European Commission, appropriate guarantees such as a self-certification of the recipient for the EU-US Privacy Shield or the agreement of so-called EU standard contractual clauses with the recipient) or you consented into the transfer.

We can provide you with an overview of the recipients in third countries and a copy of the specific guarantees in order to ensure the appropriate level of data protection. In such a case, please contact us via contact points provided under number 1.
 

 6. Sources and Data Categories for Data Collection from Third Parties

We do not only process personal data directly received from you. We receive some personal data from third parties. Below, you will find an overview of the sources and data categories for data collection from third parties:

• Application relevant data provided by a personnel recruiter/consultants.
 

7. Automated Decision-Making or Profiling

We neither use automated individual decision-making mechanisms nor profiling.  
 

 8. Rights of Data Subjects

In accordance with the GDPR, you are entitled to the following rights as a data subject, provided that the respective statutory requirements are met:

Access: You have the right to receive information about the personal data pertaining to you that we process.
Rectification: You may demand that inaccurate personal data will be rectified. Furthermore, you may demand that incomplete data will be completed.      
Erasure: In certain cases, you are entitled to demand the erasure of your personal data. 
Restriction of processing: In certain cases, you are entitled to demand that we restrict the processing of your data.           
Data portability: If you have made the data available to us based on a contract or based on consent, you are entitled to demand to receive the data that you provided to us in a structured, commonly used and machine-readable format or to have them transmitted by us to another controller.

Right to object

You have the right to object at any time to the processing of your personal data on the basis of Article 6 (1) f) GDPR for reasons arising from your particular situation. We will then no longer process such personal data for those purposes, unless we can provide compelling protected reasons for such processing that outweigh your interests, rights and freedoms, or the processing is necessary for the assertion of, exercise of, or defense against any legal claims.

Withdrawal of consent: If you have given us your consent as to the processing of your data, you may withdraw the consent at any time with effect for the future. This does not affect the legitimacy of the processing of your personal data before the withdrawal of the consent.

Asserting your rights: To assert any of your abovementioned rights, please contact us by means of the contact details indicated in number 1 above. When doing so, please make sure that we can clearly identify you.

Right to lodge a complaint with the supervisory authority: If you believe that the processing of the personal data concerning you is illegal, you may lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, your workplace, or at the location of the alleged breach.

This Website Information on Data Protection for Applicants for employment was last revised in July 2020

DOCOMO Communications Laboratories Europe GmbH